Under the general direction of the Court Administrator, the Court Clerk is responsible for assisting the Court Administrator in carrying out the day-to-day administrative duties of the court. The Court Clerk aids in performing general duties essential to the adequate operation of the court. Tasks should be completed proficiently and within a reasonable timeframe.
Essential Job Duties:
- Handling public at the window (inquiries, payments, etc.).
- Primarily the one to answer phone calls.
- Daily ticket processing-entry, filing in case jackets, and filing under court docket.
- Collect payments of fines, costs from defendants, and processing the payment in the court system, marking the jacket to reflect the payment accepted.
- Process mail daily (payments promptly receipted and files pulled for updating, attorney “entry of appearance” stamp “received,” entered and filed, and, returned mail--file with case jacket, etc.).
- Process cancelled warrants, from the defendants that were in custody and enter bond information, if posted.
- During Court, assist with check-in process and collection of fines and costs, as well as issuing payment terms per the guidelines set by the Judge.
- Prepare copies of cases where an attorney has submitted their “Entry of Appearance” paperwork.
- Work the scheduled court nights.
- After Court, assist in updating the docket throughout the posting process.
- In the absence of the Court Administrator, balance the daily receipts, prepare the deposit and run the daily income report to balance with the money.
- Straighten/organize desk of any clutter when the Court is closed to the public (4:30 – 5 p.m.) to prepare for the start of the next day’s activities.
- Perform other tasks as assigned.
- Assist Court Administrator with daily tasks as needed.